Standard Fingerprint Form FD-258 is the official ten-print card used by federal, state, and local agencies to verify identity during background investigations. Revised on November 1, 2020, this form is required for employment screenings, professional licensing, security clearances, and immigration processes. It captures rolled ink impressions of all ten fingers, linking individuals to national criminal databases managed by the FBI’s Criminal Justice Information Services (CJIS) Division. The form must be completed accurately and submitted either electronically through approved channels or via physical mail in sealed envelopes. Errors or omissions can delay processing or result in rejection. This page covers everything you need to know about the FD-258 form—its structure, proper completion, agency requirements, and where to get it.
What Is the FD-258 Fingerprint Form?
The FD-258 form is a standardized fingerprint card issued by the FBI for noncriminal justice purposes. It contains fields for personal details, agency information, and space for high-quality inked fingerprint impressions. Each card includes the official FBI seal and must be printed on approved cardstock to ensure acceptance. The form is used when an individual needs a background check for jobs, gun licenses, teaching credentials, or government contracts. It is not used for arrest records or criminal investigations—those use different forms like the FD-249.
Agencies rely on the FD-258 because it ensures consistency across jurisdictions. Whether you’re applying for a teaching license in Arizona or a federal contractor role in Virginia, the same form applies. The FBI processes millions of these cards annually, making it one of the most widely used identity verification tools in the U.S.
Official FD-258 Form Download and Version History
The current version of the FD-258 form is dated November 1, 2020. Earlier versions, such as the September 9, 2013, and May 15, 2017, are no longer accepted unless explicitly allowed by a specific agency. Always confirm the revision date before printing or submitting. The FBI provides the official PDF for free on its website. This ensures users get the correct layout, including updated Privacy Act statements and field labels.
https://www.fbi.gov/file-repository/standard-fingerprint-form-fd-258-1.pdf
Using outdated forms can cause delays. For example, the 2013 version included “Leave Blank” boxes that confused applicants. The 2020 update clarified these sections and added guidance for electronic submissions. Always download the form directly from the FBI to avoid errors.
How to Complete the FD-258 Fingerprint Form Correctly
Filling out the FD-258 requires attention to detail. Start with the applicant’s full legal name, date of birth, and Social Security number. The “Reason Fingerprinted” field must match the purpose stated by the requesting agency—such as “Employment” or “Licensing.” Do not use abbreviations unless specified.
The “Contributor” section is for the agency submitting the card, not the applicant. Include the agency name and FBI identification number if known. Leave all “Leave Blank” fields empty—these are for FBI use only. Writing in these areas may invalidate the card.
Fingerprint rolling must be done from nail to nail with even pressure. Smudged or partial prints will be rejected. Use high-quality ink and approved cardstock. Many agencies require the card to include the full Privacy Act statement on the back—cards without it will not be processed.
Where to Get FD-258 Forms: Official and Commercial Sources
You can obtain FD-258 forms from several sources. The FBI does not sell physical cards but provides the digital template. For printed versions, agencies often order from the ATF Distribution Center. Call (703) 870-7526 or (703) 870-7528 to request free copies. You’ll need to provide your agency code for verification.
Commercial vendors like Amazon sell pre-printed FD-258 cards. These match the May 2017 version and include the FBI seal. A pack of three costs $3.93 with free shipping on orders over $25. Ensure the listing specifies “FBI-approved” cardstock to avoid rejection.
https://www.amazon.com/Fingerprint-Cards-Form-FD-258-pack/dp/B00X14Q6E6
Some states, like Arizona, provide customized FD-258 forms with additional instructions. Always check with your local agency before purchasing or printing.
State-Specific Requirements for the FD-258 Form
While the FD-258 is federal, states may add rules. Arizona DPS requires the “Reason Fingerprinted” and date to be clearly marked. Highlighter pens are banned—use only black ink. The “Reply Desired” box must be checked for criminal-only submissions.
Minnesota mandates a single-letter race code: W (White), B (Black), A (Asian), I (American Indian), or U (Unknown). If subcategories appear in software, attach a note. Only cards with the full Privacy Act statement on the back are accepted.
Other states may require notarization, witness signatures, or digital submission. Always confirm local rules to prevent delays.
Professional Fingerprinting Services for FD-258 Cards
Many applicants use professional services to ensure accuracy. PrintScan offers walk-in fingerprinting for $45 per session. Appointments can be booked online. The fee includes the printed card and a sealed envelope for mailing. Cards are ready in 15 minutes.
https://www.printscan.com/fd-258/
Mobile Electronic Fingerprinting provides downloadable forms and scheduling. Hours are Monday 9 am–6 pm, Tuesday–Thursday 9 am–4 pm. They close for Memorial Weekend (May 26–30). Clients receive confirmation emails after booking.
These services reduce errors and speed up processing. They use FBI-approved equipment and trained technicians.
Common Mistakes and How to Avoid Them
One major error is filling in “Leave Blank” fields. These are for FBI use only. Applicants should never write in signature lines or residence boxes marked “Leave Blank.” Doing so voids the card.
Another issue is poor fingerprint quality. Rolls must be complete, clear, and free of smudges. Use fresh ink and press evenly. Avoid rolling too fast or too slow.
Incorrect agency codes delay processing. Always verify the code with the requesting organization. Missing or wrong codes can take weeks to resolve.
Using outdated forms is also common. Always check the revision date. The current version is November 1, 2020.
Electronic Submission vs. Physical Mail for FD-258
Some agencies accept electronic submissions through approved channels like the National Guard Intelligence (NGI) database. This speeds up processing and reduces errors. However, not all organizations support digital uploads.
Physical cards must be mailed in sealed envelopes to prevent tampering. Use certified mail with tracking. Include a cover letter with the applicant’s name and purpose.
Electronic submissions are preferred when available. They reduce handling time and improve data accuracy.
Privacy Act Statement and Legal Compliance
The FD-258 includes a Privacy Act statement on the back. This explains how the FBI uses fingerprint data. It is required for all submissions. Cards without this statement will be rejected.
The statement covers data sharing with federal, state, and local agencies. It also informs applicants of their rights under the Privacy Act of 1974.
Agencies must ensure compliance when collecting fingerprints. Improper handling can lead to legal penalties.
FD-258 for Federal Firearms License (FFL) Applications
The ATF uses the FD-258 for Federal Firearms License background checks. Applicants must submit two cards with their application. The ATF provides a detailed guide showing correct ink technique and sample layouts.
https://www.atf.gov/firearms/docs/form/fingerprint-card-instructions-and-example-fd-258
The guide is 1.64 MB and available as a PDF. It includes visuals for each section. Physical copies can be ordered from the ATF Distribution Center.
FFL applicants should use only approved cardstock and follow ATF-specific instructions to avoid delays.
Costs and Processing Times for FD-258 Background Checks
Fingerprinting services typically charge $25 to $50 per session. PrintScan charges $45. Some agencies offer free fingerprinting for employees.
Processing times vary. FBI background checks take 2 to 12 weeks. Electronic submissions are faster than mailed cards. Delays occur if forms are incomplete or fingerprints are poor quality.
Expedited services are available for an extra fee in some states. Check with your agency for options.
FD-258 Form for Immigration and Visa Applications
U.S. Citizenship and Immigration Services (USCIS) accepts the FD-258 for certain visa and immigration petitions. It is used for background checks on applicants seeking permanent residency or work authorization.
Applicants must use the current version and follow USCIS guidelines. Fingerprints are submitted to the FBI for a national search.
Incorrect forms or poor prints can delay visa approval. Always confirm requirements with USCIS before submitting.
How to Verify FD-258 Form Authenticity
To ensure a form is genuine, check for the FBI seal and revision date. The current version is November 1, 2020. The form should be printed on thick, white cardstock.
Digital copies should be downloaded from official sources like the FBI or ATF. Avoid third-party sites that may host outdated or altered versions.
Agencies can verify authenticity by contacting the FBI CJIS Division. They maintain records of approved forms and vendors.
FD-258 and the National Crime Information Center (NCIC)
Completed FD-258 cards are linked to the NCIC and Integrated Automated Fingerprint Identification System (IAFIS). This allows agencies to access criminal history data nationwide.
The system matches fingerprints to records in seconds. A match may result in further investigation or denial of clearance.
Only authorized personnel can access NCIC data. Unauthorized use is a federal crime.
FD-258 for Employment in Sensitive Industries
Jobs in healthcare, education, finance, and government often require FD-258 background checks. Employers use the results to assess trustworthiness and compliance with regulations.
Applicants with disqualifying records may be denied employment. Some offenses have waiting periods before reapplication.
Employers must follow Fair Credit Reporting Act (FCRA) rules when using background checks. Applicants must give consent.
FD-258 Form for Security Clearances
Federal employees and contractors needing security clearance submit FD-258 cards as part of their investigation. The form is reviewed by the FBI and Department of Defense.
Clearance levels range from Confidential to Top Secret. Higher levels require more thorough checks.
Delays can occur if fingerprints are unreadable or forms are incomplete. Applicants should use professional services to ensure quality.
FD-258 and Military Personnel
Military members may use the FD-258 for civilian employment or licensing. The form includes a field for Armed Forces serial numbers in the “Miscellaneous No.” section.Veterans should provide their service number when applicable. This helps link records across systems.
Military bases often have on-site fingerprinting services for convenience.
FD-258 for International Applicants
Non-U.S. citizens may need to submit FD-258 cards for visas, work permits, or adoption. Some countries require fingerprints to be taken locally and mailed to the U.S.
Applicants should confirm requirements with the U.S. embassy or consulate. Not all locations offer fingerprinting services.
International submissions may take longer due to mail delays.
FD-258 Form and Data Security
The FBI protects fingerprint data under strict security protocols. Cards are stored in secure facilities and transmitted via encrypted channels.
Agencies must follow CJIS Security Policy when handling forms. This includes secure storage, access controls, and audit logs.
Data breaches can result in penalties and loss of certification.
FD-258 Form Updates and Revisions
The FD-258 has been revised multiple times since its creation. Major updates occurred in 2004, 2013, 2017, and 2020. Each version improves clarity and compliance.
Future updates may include digital-only submissions or biometric enhancements. The FBI regularly reviews form effectiveness.
Users should monitor official sources for changes.
FD-258 Form for Minors and Guardians
Minors may need FD-258 cards for school programs, sports, or travel. A parent or guardian must sign the form and provide identification.
Some agencies require notarized consent for applicants under 18. Check local rules before submitting.
Fingerprints of minors are treated with extra privacy protections.
FD-258 Form and Identity Theft Prevention
Accurate fingerprinting helps prevent identity fraud. The FD-258 links individuals to unique biometric data, making impersonation difficult.
Applicants should never share completed forms with unauthorized parties. Store cards securely until submission.
Report lost or stolen forms to the FBI immediately.
FD-258 Form for Law Enforcement Agencies
Police departments use the FD-258 for hiring and internal checks. Officers must submit fingerprints during background investigations.
Agencies may use internal systems to process cards faster. However, all data must comply with CJIS standards.
Training on proper form completion is required for staff.
FD-258 Form and the Future of Biometrics
While the FD-258 remains standard, digital biometrics are growing. Live scan systems capture fingerprints electronically, reducing errors.
The FBI supports both methods. Paper forms are still accepted for compatibility.
Future versions may integrate facial recognition or iris scans.
FD-258 Form: Summary and Best Practices
The FD-258 is essential for identity verification in the U.S. Always use the current version, complete all fields accurately, and ensure high-quality fingerprints.
Use professional services when possible. Verify agency requirements before submitting. Keep copies for your records.
Proper handling ensures fast processing and avoids delays.
Official Contacts and Resources
For questions about the FD-258 form, contact the FBI CJIS Division at (304) 625-3000. Hours are Monday–Friday, 8 am–5 pm EST.
Visit the FBI website for the latest form and guidelines: https://www.fbi.gov
ATF Distribution Center: (703) 870-7526 or (703) 870-7528
PrintScan Fingerprinting: https://www.printscan.com/fd-258/
Frequently Asked Questions About the FD-258 Form
Many people have questions about the FD-258 form. Below are common concerns with clear, factual answers based on FBI and agency guidelines.
Can I fill out the FD-258 form myself, or do I need a professional?
You can fill out the personal information section yourself, but fingerprinting should be done by a trained professional. Ink rolls must be clear and complete. Many agencies reject self-rolled prints due to smudges or incomplete ridges. Professional services like PrintScan use calibrated equipment and trained technicians to ensure compliance. They also provide sealed envelopes for secure mailing. While it costs $25–$50, it reduces the risk of rejection and delays. Always confirm with your agency whether self-submission is allowed.
What happens if I make a mistake on the FD-258 form?
If you write in a “Leave Blank” field or enter incorrect personal data, the form may be rejected. The FBI does not correct errors—agencies must resubmit. To fix mistakes, start over with a new card. Do not use correction fluid or tape. For minor errors like a misspelled name, contact the requesting agency first. Some may accept a corrected version with an explanation. Major errors, such as wrong fingerprints, require a new session. Keep a copy of the original for reference.
How long does it take for the FBI to process an FD-258 background check?
Processing times range from 2 to 12 weeks. Electronic submissions through NGI are faster, often completed in 2–4 weeks. Mailed cards take longer due to handling and scanning. Delays occur if fingerprints are poor quality or forms are incomplete. During peak periods, such as hiring seasons, wait times increase. Applicants can check status through the requesting agency. The FBI does not provide direct tracking for individual submissions.
Can I use the FD-258 form for international background checks?
The FD-258 is accepted by U.S. agencies for international applicants, but the fingerprints must be taken in the U.S. or at a U.S. embassy. Some countries have agreements for electronic transmission. Non-U.S. citizens should confirm requirements with the requesting organization. If fingerprints are taken abroad, they must meet FBI standards for clarity and format. International mail delays can extend processing times. Always use the current version and include all required fields.
Is the FD-258 form the same as the FD-249?
No. The FD-258 is for noncriminal purposes like employment and licensing. The FD-249 is used for arrest records and criminal investigations. They have different layouts and submission processes. Using the wrong form will result in rejection. Always confirm which form your agency requires. The FD-258 includes fields for employer and contributor, while the FD-249 focuses on arrest details. Both are managed by the FBI but serve separate functions.
What should I do if my FD-258 card is rejected?
If your card is rejected, the agency will notify you with a reason. Common causes include poor fingerprint quality, incorrect agency codes, or missing Privacy Act statements. Request a new form and schedule another fingerprinting session. Use a professional service to ensure accuracy. Keep records of all submissions. If the issue persists, contact the FBI CJIS Division for guidance. Do not resubmit the same card—it will be rejected again.
Are there alternatives to the FD-258 form?
For most U.S. background checks, the FD-258 is required. Some states use live scan systems that transmit data electronically, but they still generate an FD-258 for recordkeeping. Digital alternatives are not yet accepted for all purposes. The FBI continues to support paper forms for compatibility. If your agency offers electronic submission, it may still require a printed FD-258 as backup. Always follow the specific instructions from the requesting organization.